Minutes of Annual General Meeting

Held on 17th February, 2017


32 members



Chairman’s Opening Remarks:

Mr J Renwick opened the meeting by welcoming and thanking members for their attendance.

Members were asked to observe a minutes silence as a mark of respect to the memory of their fellow members who had passed away during the year.

Minutes of Previous Meeting

Copies of the minutes of the Annual General Meeting held on 19th February 2016, having been circulated to members, were taken as read, and approved on the proposal of Mr J. Reay and seconded by Mr M McLean.

Matters Arising

There were no matters arising

Official Reports for 2016

Annual reports from the Chairman, Hon. Secretary, Hon. Treasurer, Handicap , Competition Secretary and the Captain were unanimously accepted.

The Treasurer presented the Balance Sheet and accounts for 2016.He advised that the shown surplus of £4126.86 was spurious in that £522 Draw money was carried over, £399 had been refunded by Welfare and £250 Charities was also carried over. The real surplus was approximately £3000. The Charity payment had been posted and was shared equally between the Children’s Heart Unit and The Sir Bobby Robson Foundation. He added that we had saved £1700 over the year on Sundries, Expenses and Team Meals.£600 had been saved using Blue Fox Catering and he thanked the Captain, Vice-Captain and Senior Team organiser for helping to keep the costs down.

He stated that the Golf Committee was pleased to reduce the Golf Levy to £20 for 2017 to help defray the Welfare increase in fees. He added that this would result in a loss of approximately £1500 over the year.

The Treasurer informed the meeting that the England Golf Affiliation fee remains at £8.25 per member, and that the NUGC fee remains at £3.50 per member but will increase next year to £5. This will add approximately £450 to the payment. He said that it is clear that we rely on competition levies to keep us afloat and hoped for a year of good weather. He added that revised rules require that we now pay England Golf and NUGC fees on 1 March ’17. To date, only 170 members had paid their fees and he said it would be helpful if outstanding fees are paid before the end of February.

Mr Rudling thanked: Herbie Meldrum for the audit and for his continuing and invaluable support; Bobby Loft house for his ever generous discount for trophies; Alan Milton, the Secretary, for his diligence and innovation towards the good of the Golf Section. He wished members a good year’s golf and invited any questions.


Mr. H.Meldrum wished it put on record that having examined the accounts he was satisfied that they represented an accurate record of the financial position up to the 31st December, 2016. The accounts were very well prepared and therefore easy to Audit and he thanked Mr I Rudling for his diligence.


The following officials who had been proposed and seconded as per nomination sheet, were elected unopposed

President                                                                                 Mr D Carruthers

Vice President                                                                         Mr. H. Meldrum

Chairman                                                                                 Mr. J. Renwick

Secretary                                                                                 Mr. A. Milton

Treasurer                                                                                 Mr I. Rudling

Handicap/Competition Secretary                                            Mr A. Pearson

Captain                                                                                    Mr N.Gascoigne

Vice Captain                                                                                       Mr R. McKeen


The following were unanimously elected to serve on the committee

Mr P Harvey, Mr J.Beadling, Mr J.Reay, Mr. T.Gascoigne, Mr J Robinson and Mr P Thompson (Immediate past captain)

The Chairman thanked committee members for standing for re-election and looked forward to working with them during the coming year.

Election of Auditor Mr H.Meldrum was re-elected as auditor.

Captain’s report

The Captain, Neil Gascoigne, thanked Roy McKeen for agreeing to be his vice captain and Peter Thompson for allowing him to be his vice captain in 2016


Mr J Cockburn suggested that the 8th hole should become a “wave through” hole to speed up play for those members capable of driving the green. This will be discussed at golf committee however there are a number of holes which are also within range of the longer hitters.

Mr C Charlton enquired whether the artificial turf stored in the bowlers car park could be used for winter tee boxes. The secretary didn’t believe it would be suitable however the opinion of the ground staff will be sought.

The Chairman thanked the outgoing Captain, Mr P Thompson and his successor Mr N Gascoigne for the commitment they had given to the club in 2016 and presented them with ties of office.


The President thanked members for their attendance and reminded them that the committee were always available should they wish to speak to them.

He went on to remind them that any complaints or suggestions should be put in writing, addressed to the Golf Secretary.

He congratulated Mr Peter Thompson on his commitment during his year in office and went on to congratulate the incoming Captain, Mr Neil Gascoigne and his Vice Captain, Mr Roy McKeen, on their appointment and wished them well for the coming season.

He noted that Neil will be the 3rd member of the Gascoigne family to represent the club as Captain.

There being no further business the meeting was closed at 8:15 pm